The following forms must have the signature of the Senior Director of Campus Administration before been processed:
Security and Parking are critical issues at any campus. Access to secured parking areas is only available for full-time employees.
Please be advised that employees caught sharing their parking gate-card with family members may be subject to disciplinary action, including termination of parking gate-card privileges.
Exceptions for adjunct faculty require a written request, via e-mail (including the full name, the Empl ID#, and justification), from the Department
Chair/Head to the Senior Director of Campus Administration, but this does not guarantee approval. All requests will be evaluated on an individual basis.
Problems accessing the secured parking gated areas should be directed to the Office of the Senior Director of Campus Administration in Room 8215. Lost or damaged MDCards may be replaced with the Student Life Department in Room 101.
Effective April 1, 2016, an "amount only" requisition must be created in MDConnect for ALL agreement for services. Also remember that according to Policy VI-30 and Procedure 6300, the College is not allowed to engage in agreement for services with current/active
full-time or part-time employees of the College. Please use the "Agreement for Services Checklist" to make sure that you comply with all requirements when processing an agreement; you can find the checklist here.
Under no circumstances may a College employee execute or approve a contract or agreement with a member of his/her family. Failure to comply with this guideline may result in immediate disciplinary action including termination of employment.
Please click here to access the form. Please contact the Campus Facilities Planner at 305-237-2421 if you need assistance.
The definitions are as follows:
Quick Jobs are most commonly defined as construction/renovation or repair projects that cost less than $15,000 and with less than six weeks of actual construction. They do not require state or other approval and are done at the discretion of the Provost in accordance with the priorities of District operational requirements.
The Plant Maintenance Work Request should be used to report problems such as air conditioning, lights/light fixtures, requests for keys, painting, hanging pictures, doors/locks repair, or ceiling tile repairs.
Please call the Trouble Report Hotline at 305-237-2248 for unexpected trouble: slip hazards, spills, broken glass, A/C problems, water leaks, etc.
Work requests should be submitted to Campus Services for special events or for specific requests that require custodial (floor care, cleaning), moving and set-up (moving of furniture, boxes, tables and chairs), maintenance (air conditioning, lights, broken fixtures), and/or Public Safety services (open/close rooms, vans). All requests must have an authorized signature by a department head, and are processed based on the deadline date submitted in the request; it is to your advantage to submit them in advance to avoid scheduling conflicts.
The track, tennis courts, outdoor basketball courts, and the Aquatic Center (specific lanes) are open to the public according to the published schedule at the facility. Their use is by reservation only through the Events and Rentals Department.
Please be advised that public use of our facilities may be affected by classes and/or college activities that have priority in the usage of these facilities.
To confirm availability, please call the Events and Rentals Department at 305-237-2383 or 305-237-2107.
Tennis Courts - Are open to the public on a first-come first-served basis Monday through Friday (8:00 AM until 9:30 PM) during the Fall / Spring / and Summer Term; Saturday and Sunday closed. Please be advised that classes from the School of Continuing Education have priority in the usage of this facility.
Track – Is open to the public Monday through Friday (7:00 AM - 9:30 PM); Saturdays (8:00 AM – 4:00 PM). The track is closed on Sundays. See Track Rules here.
To confirm hours, please call the Events and Rentals Department at 305-237-2383 or 305-237-2107.
Call the Events and Rentals Department at 305-237-2383 or 305-237-2107 and someone will assist you.
Call the Events and Rentals Department at 305-237-2383 or 305-237-2107 and someone will assist you. Please be advised that classes and/or college activities have priority in the usage of these facilities.
No. Facilities can only be used by official organizations, not for private use.
Please contact the Events and Rentals Department at 305-237-2383 or 305-237-2107.
All catering at Kendall Campus is handled by Canteen and they must be contacted by the group using the facility to make arrangements for food service for any event scheduled on the campus. If Canteen is unable to provide this service, the organization must receive approval from Canteen to bring food, from another provider. For more information please contact Ms. Pilar Leal - Facility Manager, or Mr. Diego Castillo - Director of Dining Services at 305-237-2119.
An RPA is the official document, submitted to Human Resources, to officially hire a new employee into a specific job.
The "Empl Rcd" is the result of a processed RPA for a specific job or purpose. This is how the system ensures that the person is authorized to work and gets paid at the correct rate for that specific job assignment.
Selecting the wrong Empl Rcd for an assignment, may result in one of the following:
No. This is against College policy and procedure. All employees must be officially hired before they begin to work. Please contact your HR - Employee Services Liaison and Faculty Initiatives for advise in case of emergency.
Instructional assignments are considered “exempt” jobs; therefore Support "Non-exempt" employees cannot be hired as instructors beause of the different job classifications (refer to Procedure 2832 - Sec. IV - 2, b).
In keeping with the accreditation standards set forth by the Southern Association of Colleges and Schools (SACS), the College must ensure that all faculty teaching credit classes have the academic preparation and experience necessary to deliver high-quality education.
At a minimum, faculty teaching credit courses must:
This may be happening because the “Instructor/Advisor Table” information is not up-to-date, for that specific instructor.
Unfortunately, the Instructor Workload module does not allow for this to happen. Course assignments MUST be done individually in the class assignment screen for the specific course.
No, the point limitation rules remain in place. You will find the information about point limitations in the following link: Annual Point Limitations
The Instructor Workload module does not have programmed hard-stops preventing assignments from exceeding the point limitation rules. Therefore, it's recommended that you run this report at least once a week, especially when processing new assignments that affect the current term.
Stacked – These are courses in which students meet for a class, at the same time with the same instructor, but at different levels of instruction.
Combined – These are courses with lecture and lab instruction meeting on different patterns.
No. While course assignments, regardless of their nature (credit, non-credit, PSAV) will always be assigned to the instructor in Instructor Workload, non-credit courses are not assigned points in Instructor Workload because they are paid on an hourly basis thru Time and Labor in MDConnect.
The number of paychecks is based on the beginning and end dates of the course.
An overload is any instructional related assignment which increases the contractually required workload above 62 points. This could be the result of adding additional courses or increasing the workload of a course(s) due to a higher number of students registered in the course(s).
In order for an overload to be viable, the instructor workload must equal 63 points or higher; this is because of the (+/- 2) rule.
The main reason is to prevent overpayments.
While the College selects the courses that will be available for selection as overloads, the decision to designate those overload points--for payment or banking--is the sole responsibility of the faculty member.
Yes, they can.
No, adjunct faculty DO NOT qualify for overloads because of their part-time status.
Yes, full-time faculty members may be deducted hours for an overload ONLY when they are absent due to illness (SICK) or personal reasons. This is also applicable to points that have been selected for banking.
No. The only time we can deduct hours for overload is when the faculty member is out sick, or for personal reasons.
No. Since full-time faculty schedules do not necessarily conform to the typical 7.0 hrs/per day schedule, their absence requests MUST always be submitted as “partial days.” The total of hours submitted in the request MUST ONLY REFLECT INLOAD hours (including office and campus hours). Overload hours CANNOT be deducted using an absence request.
Yes, they can. The switch will only apply to the remaining points after the switch has been made. Notice that…
No. Full-time faculty selected their overloads, during the class selection process, and once their courses have been selected they cannot change them unless there are extenuating circumstances.
Banked Points are overload points that are placed on hold for use at a later time in lieu of payment. Therefore, these points are not “paid out” during the term they are earned.
The use of banked points MUST be discussed and pre-approved between the faculty member, Chairperson, and the Dean of Faculty. Banked points are used for the following:
Full-time faculty will be able to see this information in their respective “Faculty Self Service” tab in MDConnect.
MDConnect is an extremely detailed system, so basically everything that you do in the system creates a record. Ghost records occur when the instructor--that was originally assigned to the course--is NOT deleted from the course, but basically overwritten by entering the new instructor's information on top of the original instructor.
The key to this specific scenario is that the current instructor was never intended to be assigned to that class. When removing an instructor from a class, you MUST DELETE the instructor, then save that deletion. NEVER override the current instructor by just adding the new instructor's information in place of the original one; this WILL create a ghost record.
The course will be treated as a “team taught” course.
No. Only the College administration has the authority to cancel classes.
If the absence is scheduled in advance, it is the instructor's responsibility to make sure that a substitute instructor is scheduled to take over the class during his/her absence(s).
If the instructor calls-in sick, then the Department Chairperson should make a decision on the matter.
A substitution occurs when the instructor of record is not available to teach, on a specific date, and another instructor “steps-in” to make sure the students receive the instruction of the day.
By all means substitutions are classes. Therefore, the person performing the substitution MUST be properly credentialed and qualified to teach the specific course.
No. RPAs are not needed for substitute pay because the system is programmed to recognize the different pay rates based on the employee classification.
The only time you will need an RPA is when hiring a person exclusively to perform as a substitute instructor, and the employee WILL NOT have any additional positions in the College.
There's a fixed rate of $16.33 per hour, except for full-time faculty. Per UFMDC and MDC agreement, full time faculty are paid at a fixed rate of $25.00 per hour.
Each substitution date, MUST be entered as a separate entry, regardless of repeating class number.
You must have the following in consideration:
Currently, the system is scheduled to run the update process twice a day.
No. Support Non-Exempt employees (SNE) CANNOT be used as substitute instructors, because of the "non-exempt" job classification.
The Quick Copy Center is open Monday through Friday from 7:00 AM - 4:30 PM.
No, hours are Monday through Friday from from 7:00 AM - 4:30 PM.
Yes. Due to cost constraints, white paper is routinely used, but goldenrod, yellow, green, blue, and pink paper can be provided. Customers can provide their own stock in other colors if requested.
Yes, but there is a charge per copy. Please contact the Quick Copy Center at 305-237-2314 for more information.
25 copies is the minimum number of copies per original.