Administrative Services
Forms
Choose the heading to see the forms for that area.

ADMINISTRATIVE SERVICES OFFICE

Administrative Services Handout

Contains information about the different services provided by the Administrative Services Division at Kendall Campus.

 

Agreement for Services

Use to make sure that you are in compliance with the new requirements for the processing of Agreements for Services.

 

Agreement for Services Checklist

Use to make sure that you are in compliance with the new requirements for the processing of Agreements for Services.

 

MDConnect Chart of Accounts

Use this form to create a new chartstring, update an exsiting one, or inactivate Chartstrings. This form is also used to update the Budget Manager and Time-Keepers in any Department; remember that in MDConnect a "Department" can only have one (1) budget manager, and two (2) time-keepers. The form can be filled online and printed, then it must be signed and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature as this will only delay the timely processing of the form. Please be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

 

MDConnect Access Request Form

Use this form to request access, as a preparer or approver, to the Financial / Payroll Systems in MDConnect. The form can be filled online and printed, then it must be signed and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature as this will only delay the timely processing of the form. Please be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

CAMPUS FACILITIES PLANNING

Furniture Work Order

Use this form for any new furniture requests, replacement and/or relocation of furniture. It requires a funding source (Qual) and authorizing signature(s), then it must be submitted to the Campus Facilities Planner’s office in Room G-133.

 

Quick-Job Request Form

Use this form to request construction/renovation projects with a total cost of less than $15,000 and with less than six weeks of actual construction time. It requires campus signature approval. Please be advised that all "quick jobs" are authorized at the discretion of the Vice Provost of Facilities in accordance with priorities of District Operational Requirements.

 

Telecommunications Work Order

Used to request new telephone or computer service, changes to existing service or actual phone or computer connectivity move.

 

CAMPUS NETWORK SERVICES

CNS Work Request

This link will help you send an e-mail request to Campus Network Services..

 

CUSTODIAL SERVICES

Plant Maintenance Work Request - NOT FOR EVENTS

Use this form when requesting room keys, moving and setup, cleaning needs, etc. Please be advised that we must receive work requests, at least, two days prior to the need for service. Also, work orders should be detailed, including dates, starting and ending times, room numbers, and contact person. You can fill this form online and then print it; the form must be signed by the department head before forwarding to Custodial Services in Room G-115. If you have any questions, please call (305) 237-2248.

 

Plant Maintenance Work Request Guidelines

 

EVENTS AND RENTALS

Reservation Form

Use this form to request the use of the Conference Center rooms, McCarthy Theatre, and Academic Support Center's meeting rooms, etc. The form REQUIRES the signature of the Chairperson and Director/Dean before sending it to the Events and Rentals Department. Please call (305) 237-2383 to check availability of the facility you are requesting.

 

Events Work Order Form

Use this form to request support services pertaining to an event. Please print, fill-out, and submit to the Events and Rentals Department once you have received approval/confirmation of your reservation. If you have any questions, please call (305) 237-2383.

 

Facilities Rental Fee Structure

These are the rental rates for the use of the College campus facilities for special events.

 

Questionnaire Form

Miami Dade College Kendall Campus thanks you for assisting us in providing the highest level of service. Your opinions and suggestions are very important to us. Please take a few minutes to answer the following questions

 

MAILROOM

Internal Mail Distribution Form

Use this form to accompany documents for distribution within the Campus or Collegewide.

 

MDCONNECT INSTRUCTOR WORKLOAD

MDConnect Instructor Workload Data-Entry Request Designation

Authorization for overload designation, banked point distribution, task data-entry, and manual distribution of points after obtaining the required signatures.

 

MDConnect Campus Solutions

Use this form to request access to the MDConnect Campus Solutions System. It requires various signature levels before final processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it; this will only delay the processing time. Please be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

 

Banked Point Leave Request

Use this form to request authorization for faculty to use their banked points.

 

MEDIA SERVICES

Media Services Work Request Forms

Use this link to select and submit work requests related to media services.

 

PUBLIC SAFETY

Parking Decals and Gate-Cards Requests

All vehicles parked in any MDC parking lot must display a parking decal for the current academic year. Students and employees must display their decal on the left-hand side of the rear window or bumper. All decals must be clearly visible. Vehicles must also park head-in into a marked stall.

Student decals are available at the Student Life Center in Building 100 - Room 102. Employee decals are available at the Public Safety Department in Room 5118; employees must make sure that their car information is up-to-date under the "Employee Portal - My Personal Records" before obtaining a decal.

Security and Parking are critical issues at any campus. Parking gate-cards are only available for full-time employees and may be obtained at the Administrative Servicess Department in room 8215. New full-time employees must bring the memo provided during the on-boarding session.

Please be advised that employees caught sharing their parking gate-card with family members may be subject to disciplinary action, including termination of parking gate-card privileges.

Exceptions for adjunct faculty require a written request, via e-mail (including the full name and MDID# of the adjunct faculty), from the Department Chair/Head to the Senior Director of Campus Administration, but this does not guarantee approval.

Damaged or broken gate-cards may be replaced, at no cost, at the Administrative Services Department in Room 8215. Lost gate-cards may be replaced with a $20.00 replacement fee.  

 

MDC Service Excellence Program Department of Public Safety Survey Form

 

QUICK COPY CENTER

Duplicating Center Guidelines

Information about all services and regulations pertaining to the Quick Copy Center at Kendall Campus.

 

Duplicating Request Form / Copyright Authorization Form

This form must be used to request quick and professional copies of documents, flyers, and exams. This form is also used to verify authorization to reproduce copyrighted materials.

 


Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran’s status, ethnicity, pregnancy, sexual orientation or genetic information. Additional information may be obtained by contacting the Office of Equal Opportunity Programs/ADA Coordinator/Title IX Coordinator, at 305.237.2577.